Neighbors In Need

Employment Opportunities

JOB TITLE:            Administrative Assistant    

REPORTS TO:         Executive Director 

PURPOSE OF POSITION:

The Administrative Assistant provides administrative and fundraising support for the Executive Director and all program operations, and Financial, bookkeeping and personnel services including cash receipts, payment of invoices, payroll and recordkeeping. 

REGULAR DUTIES:

Administrative and Fundraising Support:

·        Maintain donor database,

·        Prepare and send donor thank you letters—food, clothing, cash, etc.

·        Prepare materials for Board mailings, Grant Proposals.

·        Assist with mailings—Annual Appeal, Newsletters,  Fundraising Events,

·        Write/edit quarterly newsletter,

·        Provide clerical support for Executive Director, including copying, faxes, filing as needed,

·        Maintain all forms needed for office and  program operations,

·        Daily change and off site protection of network backup tapes,

·        Complete Monthly Reports—Clients served, food received, volunteer hours, etc.

Financial/Bookkeeping:

·        Code, enter, and process Accounts Payable invoices,

·        Select invoices for payment, print and process checks,

·        Copy Accounts Payable vendor invoices needed for billing.

·        Prepare payroll from employee time sheets, calculate withholdings and distribute paychecks,

·        Maintain Vacation and Sick records.

·        Code, Deposit, and process all cash receipts,

·        Post Cash Receipts to General Ledger.

Assist with direct service to clients

Perform all miscellaneous duties as assigned.

INDEPENDENT ACTION:  May work fairly independently under the direction of the Executive Director

 QUALIFICATIONS:

Candidate must be hands-on, detail oriented, and capable of managing multiple priorities.  Good working knowledge of Microsoft Word, Excel, Access and Quickbooks desirable.

 INDEPENDENT ACTION:

 Under supervision, functions within scope of Neighbors in Need policies and practices; refers specific problems to Executive Director.

TO APPLY:                            Please send resume to:

                                                Linda Zimmerman
                                                Neighbors in Need
                                                PO Box 447
                                                Lawrence, MA 01842
                                                EMAIL:          NeighborsInNeed@verizon.net
                                                TEL:               978 685-8321

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Equal Employment Opportunity/Affirmative Action Employer

With your help, Neighbors In Need is helping the people of Greater Lawrence every day - one family at a time.

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